Mutsumi FUKUNAGA
Osaka city,OSAKA
Summary
A highly dependable and effective Creative Coordinator and Administrative Coordinator/Executive Assistant with more than 20 years of experience, who is known for completing on-time in a fast-paced environment. Seeking an opportunity to apply my excellent coordination and interpersonal skills toward the success of a diverse and cross-functional workplace.
Overview
24
24
years of professional experience
1
1
Certification
Work History
PERSONAL ASSISTANT FOR AREA GENERAL MANAGER
Hilton Kyoto
Kyoto city, KYOTO
01.2024 - 01.2025
- Supporting GM’s schedules and meetings: coordinating the mtgs
- Executive Office communication with Key Stakeholders: English/Japanese
- Regular collaboration with internal / external Pas and team members
- Supporting VIP visits incl. Global members, Inspections: booking rooms, arranging transportations, updating the details to the team members
- Business trip arrangements (domestic and international): flights, hotels, convention registration, internal approval applications, expenses, etc
- Office Supply management
EXECUTIVE ASSISTANT
Kansai Airports
Izumisano city, OSAKA
09.2022 - 12.2023
- Managing complex schedules for CCOs (French CCO)
- Managed Non-Aero CCOs’ schedules and meetings: coordinating the mtgs
- Collaborating with internal / external PAs, arrange the interpreters for each mtg
- Coordinated of visits to Japan by global members: coordination of mtgs., site visits, prepare the passes for customs, dinner, etc
- Travel arrangements (domestic and international): flights, hotels, convention registration
- Process for internal applications for In-House approval and expense reimbursement
- Supported VISA issues (CCO): from applying to the government to receiving the actual VISA in Japan
- Organized meetings: agenda collection, reminder etc
General Affairs
Equinix JAPAN
Minoh City, OSAKA
09.2021 - 08.2022
- Implemented internal HSE measures, including COVID-19 protocols, AED installation, and training sessions.
- Arranged equipment for new or transferred employees, including PCs, monitors, headsets, uniforms, and business cards.
- Communicated with external vendors for orders and payments, including cleaning services, office snacks, vending machines, and catering.
Executive Assistant
Showa Kako K.K.
Suita city, OSAKA
07.2020 - 08.2021
- Managed schedules, coordinated meetings, hosted visitors, arranged domestic and international travel, processed expense reimbursements, and prepared meeting minutes for business trips.
- Provided interpretation services during meetings with both Japanese and international staff.
- Organized business dining and entertainment, arranged gifts and souvenirs, and handled celebratory and condolence arrangements.
ADMINISTRATIVE COORDINATOR/PA FOR SENIOR DIRECTORS
AstraZeneca K.K.
Osaka city, OSAKA
12.2015 - 06.2020
- Supported 3 marketing teams of 20 with their projects’ needs; while managed complex schedules for a Senior of Director (incl
- Non-Japanese) and a director; created easy flow of daily operations with customer-focused care
- Coordinated team events, meetings, off-site meetings, workshops
- Regular communication with global counterparts setting up meetings
- Managed on-boarding coordination
- Handled payments process for doctors and vendors
- Managed to create/edit Intranet pages for the marketing teams
- Managed Importing/Exporting Medical Devices/Samples
- Arranged international/domestic business trips/registrations for the congresses and generated expense reports
- Enhanced cross functional communication between other departments/ Business Units
- Managed purchasing equipment/stationary
CREATIVE COORDINATOR/PA FOR SENIOR ART DIRECTOR
Universal Studios Japan LLC
Osaka city, OSAKA
05.2010 - 11.2015
- Managed over 1,000 design requests per year while supporting day-to-day administrative work for an Senior Art Director’s (non-Japanese) and 25 art directors and designers
- Coordinated and expedited multi-national, in-house team with reference research, liaison with other departments, vendor coordination
- Conducted research for relevant marketing information
- Supported internal and external resources working on the projects
- Served as primary liaison between internal and external teams; dispatched the information to the team and clients in a timely manner and escalated to the management whenever appropriate
- Handled budgets for the design team, including payroll; maintained financial reports and schedules; recommended methods to efficiently utilize project funds, time and resources
- Ensured all the project deliverables are delivered on-time
- Managed complex calendars for Executive Art Director and Art Directors, including all interaction with internal departments and external clients
- Supported the Executive art director and 25 in-house designers
TRANSLATOR
Nestle Japan Administration K.K.
KOBE City, HYOGO
03.2002 - 12.2004
- Translated marketing research presentation materials (Japanese-English and English-Japanese), including various presentations, reports, project summaries, marketing/research guidelines, meeting minutes, and internal documents.
- Supported marketing research activities by coordinating schedules with research vendors.
- Prepared weekly and monthly marketing reports.
CONVENTION COORDINATOR
Japan Convention Services, INC
Tokyo, TOKYO
09.2000 - 12.2001
- Managed overall scheduling and preparation for conference events.
- Coordinated schedules for invited guests and provided assistance during their stay abroad.
- Arranged logistics for invited guests, including tickets, hotel accommodations, and transportation.
- Created and edited conference programmes for events: the 41st Annual Meeting of the Japanese Respiratory Society, the 38th Annual Meeting of the Japanese Society of Rehabilitation Medicine, the 27th Summer Course of Otolaryngology, and the 7th Asia-Oceania Geriatrics Conference.
Education
B.A. - Biology
Concordia College
Skills
- EFFECTIVE COMMUNICATION
- BILINGUAL / TRANSLATION (E↔J)
- FLEXIBLE
- EXCEPTIONAL COLLABORATION SKILLS
- DETAIL-ORIENTED
- EMBRACE CHALLENGES AND OBSTACLES
- CALM UNDER FIRE
- GLOBAL AND CULTURAL EFFECTIVENESS
- Word/Excel/PowerPoint
Languages
English
Advanced
C1
Certification
- TOEIC 905
- EIKEN Pre-1
- Osaka University Medical Interpreter Training Course
Awards
- Division II NCAA National Small Collegiate Tennis Championship
Women’s Singles - National Champion, 1997
- Division II NCAA National Small Collegiate Tennis Championship
Women’s Singles - Second Place, 1995
- All-American award, 1996-1999
- ITA Senior Player of the Year, 1999
- National Senior Player of the Year: MVP, 1999
- Eastern Senior Player of the Year: MVP, 1999
- Rookie of the Year, 1996
- Freshman of the Year/National, 1996
- Concordia College Athletic MVP, 1996
Timeline
PERSONAL ASSISTANT FOR AREA GENERAL MANAGER
Hilton Kyoto
01.2024 - 01.2025
EXECUTIVE ASSISTANT
Kansai Airports
09.2022 - 12.2023
General Affairs
Equinix JAPAN
09.2021 - 08.2022
Executive Assistant
Showa Kako K.K.
07.2020 - 08.2021
ADMINISTRATIVE COORDINATOR/PA FOR SENIOR DIRECTORS
AstraZeneca K.K.
12.2015 - 06.2020
CREATIVE COORDINATOR/PA FOR SENIOR ART DIRECTOR
Universal Studios Japan LLC
05.2010 - 11.2015
TRANSLATOR
Nestle Japan Administration K.K.
03.2002 - 12.2004
CONVENTION COORDINATOR
Japan Convention Services, INC
09.2000 - 12.2001
B.A. - Biology
Concordia College